Participatory Evaluation: A Case Study of Involving Stakeholders in the Evaluation Process

ABSTRACT

One way to ensure that an evaluation has “utility” is to use a participatory evaluation approach where the evaluator partners with primary users to carry out various phases of an evaluation. This article provides a case study of how participatory evaluation was used in an out-of-school youth development and employment program at the Science Museum of Minnesota's Kitty Andersen Youth Science Center. Youth staff participated in a series of evaluation workshops where they learned about evaluation, made their own meaning of evaluation data, generated recommendations to improve their museum work, and ultimately took more ownership and control of their program. As a result of the workshops, youth also carried out their own formative evaluation of four museum programs. The program manager and the youth staff reaped a number of benefits from this process. The factors leading to its success are discussed.